SC Mid-State

Beekeeper's Associat​ion

ARTICLE 5

(DUTIES OF OFFICERS)

SECTION 1- PRESIDENT: The president shall preside at all meetings of the Association using regular parliamentary procedures according to Roberts Rules of Order. This officer shall appoint such special committees as is deemed necessary, fill vacancies of any officers, and perform such other duties as the Association may direct. The president will be authorized to make deposits, and disburse all monies, should the treasurer be unable to perform those duties.

SECTION 2 – PRESIDENT-ELECT: It shall be the duty of the president-elect to perform the duties of the president in his or her absence or upon the president's request. If the president-elect is unable to perform this duty in the absence of the president, then the president-elect may appoint the past-president to do so (or any member to act in his/her stead with the consent of the majority of the directors).

SECTION 3 – PAST-PRESIDENT: The past-president will attend all executive board meetings and offer any advice the previous two years of experience on the board may have given but will have no vote unless votes are equally divided – in which case the past-president may cast a tie-breaking vote. The past-president will also cover for the president and/or president-elect in case either are unable to fulfil their duties.

SECTION 4 – SECRETARY: The secretary shall maintain accurate written records (minutes) of the proceedings of the organization. This officer shall keep all committee correspondence on file and maintain the official membership roll. He/She will process the general correspondence including the agenda for monthly meetings as well as sending out notices to the membership of meetings. The secretary will head a committee to maintain the content on the Association’s website and any other internet presence the Association may hold. The secretary will interface with the state organization for the purpose of maintaining the records of those members that have joint membership.

SECTION 4 – TREASURER: The treasurer shall collect the annual dues from the members. This officer shall be custodian of all monies received by the Association and keep full and accurate records showing the receipts and disbursements of all monies. The treasurer shall close the Association's books prior to each January meeting and make a complete report on the membership and the financial standings of the Association at that time. Also, he/she shall make an annual financial report at the end of the accounting period of December 31 of each year and file the necessary information returns to the Internal Revenue Service. He/she will see that the president is also authorized to make deposits and disburse all monies if the treasurer is unable to perform these duties. He/she shall present all records and books to the directors for examination and auditing after December 31. After auditing is complete and a report is prepared for the February meeting, all monies and books are immediately to be turned over to the succeeding treasurer at said meeting. He/She shall prepare a membership list showing paid up, delinquent or inactive members for review by the directors.

SECTION 5 - DIRECTORS: The three elected directors shall examine and audit the books of the treasurer, no later than January 15th of each year and report at the February monthly meeting their findings and make recommendations to the members attending the meeting. Should they be unable to act and serve, the president of the Association shall appoint temporary directors to serve in their absence. Directors making up the board shall make suggestions and recommendations and shall serve in a consultative role to the president and other officers of the organization. Directors shall also assist in the planning and the implementation of monthly programs.